Staffing Agency Platform
Candidate/client portals, placement pipelines, timesheet management
Overview
Staffing agencies juggle candidates, clients, placements, timesheets, and compliance across dozens of active assignments. Our purpose-built platform gives agencies separate portals for candidates and clients, a structured placement pipeline, integrated timesheet management, and compliance document tracking—eliminating spreadsheets and manual processes.
ROI Insight
Staffing agencies with integrated platforms report 45% faster time-to-fill and 30% improvement in timesheet accuracy.
What You Get
Key Features
Candidate Portal
Self-service portal where candidates manage profiles, upload documents, and track applications.
Client Portal
Dedicated client interface for submitting job orders, reviewing candidates, and approving timesheets.
Placement Pipeline
Visual pipeline from sourcing through placement with stage-specific automation and alerts.
Timesheet Management
Digital timesheets with candidate submission, client approval, and automated invoicing.
Compliance Tracking
Document management for certifications, background checks, and work authorization with expiry alerts.
Revenue Analytics
Real-time tracking of bill rates, margins, revenue per recruiter, and client profitability.
Timeline & Process
Typical engagement: 4–6 weeks
Discovery & Setup
Workflow mapping, pipeline design, and portal architecture.
Portal Build
Candidate portal, client portal, and pipeline configuration.
Integration & Testing
Timesheet system, invoicing, and end-to-end testing.
Launch & Training
Go-live, recruiter training, and candidate/client onboarding.
Who This Is For
Staffing agencies, temp agencies, and executive recruiters managing multiple candidates and clients who need a unified operations platform.
This service is perfect if you are:
- Managing 100+ active candidates across multiple clients
- Tracking timesheets in spreadsheets or paper forms
- Manual invoice generation causing payment delays
- No centralized compliance document management
Pricing
Setup fee plus ongoing monthly management. All plans include onboarding and training.
Starter
$6,000 setup + $1,500/mo
Core platform for small agencies
- Candidate portal
- Basic placement pipeline
- Document management
- Simple timesheet tracking
- Basic reporting
- Up to 200 candidates
Professional
$10,000 setup + $2,500/mo
Full-featured platform for growing agencies
- Everything in Starter
- Client portal
- Advanced pipeline automation
- Timesheet with approval workflow
- Automated invoicing
- Up to 1,000 candidates
Enterprise
$15,000 setup + $4,000/mo
Enterprise platform for large staffing firms
- Everything in Professional
- Multi-branch support
- Revenue analytics
- Custom integrations
- Advanced compliance tracking
- Unlimited candidates
Ready to Get Started?
Book a free discovery call to discuss your needs and get a custom proposal tailored to your business.
Book a Discovery Call